1. Mater Maria Catholic College (the College) and the Catholic Diocese of Broken Bay (the Diocese) both independently and through its schools collects personal information including sensitive information about students and parents or guardians before and during the course of a student's enrolment at the College. This may be in writing or in the course of conversations. The primary purpose of collecting this information is to enable the College to provide schooling for your son/daughter and to enable them to take part in all the activities of the College.

2. Some of the information we collect is to satisfy the College's legal obligations, particularly to enable the College to discharge its duty of care.

3. Laws governing or relating to the operation of schools require that certain information be collected. These include education, public health and child protection laws.

4. Health information about pupils is sensitive information within the terms of the Australian Privacy Principles under the Privacy Act. We may ask you to provide medical reports about students from time to time.

5. If we do not obtain the information referred to above we may not be able to enrol or continue the enrolment of your son/daughter.

6. The College from time to time discloses personal and sensitive information to others for administrative and educational purposes including to facilitate the transfer of a student to another school. This includes

  • government departments, government agencies and statutory boards
  • the Catholic Schools Office
  • the Catholic Education Commission NSW
  • the Catholic Diocese of Broken Bay and its parishes
  • Systemic schools within the Catholic Diocese of Broken Bay and other schools
  • Board of Studies, Teaching and Educational Standards NSW (BOSTES) and the Australian Curriculum and Reporting Authority (ACARA)
  • medical practitioners
  • people providing services to the College, including specialist visiting teachers, (sports) coaches, volunteers and counsellors.

7. Personal information collected from students is regularly disclosed to their parents or guardians.
On occasions information such as academic and sporting achievements, students activities and other news is published in College newsletters, magazines, through social media and on our website. Photographs of student activities such as sporting events, College camps and College excursions may be taken for publication in the College newsletter and magazines and on our website and for the Diocesan Schools System publications and the Diocesan Schools System website. The College will seek parents’ permission to use student photographs in this way.

8. Parents may seek access to personal information collected about them and their son/daughter by contacting the College. Students may also seek access to personal information about them. However, there will be occasions when access is denied. Such occasions would include where access would have an unreasonable impact on the privacy of others, where access may result in a breach of the College's duty of care to the pupil, or where students have provided information in confidence.

9. The College from time to time engages in fundraising activities. Information received from you may be used to make an appeal to you. It may also be disclosed to organisations that assist in the College’s fundraising activities solely for that purpose. We will not disclose your personal information to third parties for their own marketing purposes without your consent.

10. If you provide the College with the personal information of others, such as doctors or emergency contacts, we encourage you to inform them that you are disclosing that information to the College and why, that they can access the information if they wish and that the College does not usually disclose the information to third parties.

11. The College utilises service providers to provide certain services to the College and its staff and students. The College may provide personal information to those service providers in connection with the provision of these services. The College’s service provider may store personal information in the ‘cloud’ which may mean that it resides on servers which are situated outside Australia. The College’s email service provider may also store and process data outside Australia.

12. The Diocesan Schools System Privacy Policy also sets out how to make a complaint about a breach of privacy and how the College will deal with such a compliant.